Sources Sought Installation Services of a Cable Rail Fence System

The purpose of this Sources Sought is to conduct market research to identify companies capable of providing installation services of a cable rail fence system for the Department of Veterans Affairs, Network Contracting Office (NCO) 21, on behalf of VA Southern Nevada Health Care System. (1) The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information solicited. (2) Although “proposal,” “offeror,” “contractor,” and “offeror” may be used in this source sought notice, any response will be treated as information only. It shall not be used as a proposal. (3) The purpose of this sources sought is to conduct market research to support the procurement of providing installation services of a Cable Rail Fence System for the VA Southern Nevada Health Care System at 6900 N Pecos Rd, North Las Vegas, NV 89086. This notice serves to survey the market to ascertain whether or not sources are capable of providing the requested installation services of cable rail fence system. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns: the qualifying NAICS code for this effort is 238990 All Other Specialty Trade Contractors and Size Standard of $19M. 4) This source sought notice to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman-owned small business, or large business) relative to NAICS 238990. Responses to this notice will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice. (5) Any information received from a contractor in response to this Sources Sought Notice may be used in creating a solicitation. Any information received that is marked with a statement, such as “proprietary” or “confidential,” intended to restrict distribution will not be distributed outside of the Government, except as required by law. Scope of Statement of Work (SOW) 1. GENERAL 1.1 Title: Installation of Government-Furnished Cable Rail Fence, Approximately 250 Linear Feet 1.2 Background: The Department of Veterans Affairs (VA) requires installation of a cable rail fence system at North Las Vegas Medical Center. All fence materials (posts, cable, hardware, fittings) have been procured and are on-site/in VA storage. This SOW covers labor, equipment, and incidental materials required to install the Government-furnished fence system only. 1.3 Location: The area is in front of building 5 along the parking lot sidewalk. A site walk is recommended prior to quote/proposal submission. 1.4 Period of Performance: Estimated duration: 15 work days. 1.5 Work Hours: Normal VA business hours are [0700–1630], Monday–Friday, excluding federal holidays, unless otherwise coordinated with the VA COR/Facility Engineer. Work in active patient care, parking, or pedestrian areas may require after-hours scheduling — to be confirmed at the site visit. 2. SCOPE OF WORK The Contractor shall furnish all labor, tools, equipment, consumables, and supervision necessary to install approximately 250 linear feet of cable rail fencing, Government-furnished, including: Site layout and staking of fence line per VA-approved drawing/marked layout. Excavation and setting of fence posts (line posts, corner posts, end posts, gate posts if applicable) to manufacturer specification and depth. Setting posts in concrete footings per manufacturer's installation instructions (concrete to be furnished by Contractor unless otherwise noted — confirm in RFQ). Installation of horizontal cable rail infill, including tensioning hardware, turnbuckles, and fittings per manufacturer specifications. Final tensioning, alignment, and plumb/level check of all posts and rails. Site cleanup, removal of excavation spoils, and disposal of packaging/debris (GFM packaging return to VA if required). Restoration of disturbed turf/landscaping/pavement to pre-existing condition or better. Out of Scope: Procurement of fence material, design/engineering of fence layout. electrical/grounding work. 3. GOVERNMENT-FURNISHED MATERIAL (GFM) Item Furnished By Notes Cable rail posts (line, corner, end) VA On-site / in storage on site Cable rail, fittings, turnbuckles, hardware VA Quantity to match 250 LF run Concrete for footings Contractor Unless otherwise specified Fasteners/consumables beyond kit contents Contractor Contractor is responsible for proper handling, staging, and security of GFM once received, and shall report any shortage, damage, or non-conforming material to the COR immediately upon receipt/inspection. Contractor shall return unused GFM to the VA POC upon completion. 4. APPLICABLE CODES, STANDARDS & VA REQUIREMENTS Note: Verify current edition/revision of all codes and standards against the official source prior to execution, as these are subject to periodic update. Manufacturer's published installation instructions for the specific cable rail system (governs post spacing, embedment depth, cable tension specs). OSHA 29 CFR 1926 – Excavation (Subpart P) if post holes exceed 5 ft depth or trenching is involved; general construction safety. ADA/ABA Accessibility Guidelines – if fence is adjacent to an accessible route, confirm no encroachment on required clear width. Local building code / VA Master Specification Section for site fencing, if a controlling spec exists at this facility (check with VA Facility Engineer/COR). VA Directive/Handbook requirements for construction/renovation activities on VA property, including ICRA and ILSM screening (below). 5. SAFETY & RISK CONSIDERATIONS (Flagged Items) Underground Utility Locate (Dig Permit): Mandatory call to 811/One-Call and completion of a VA Excavation/Dig Permit prior to any post hole excavation, regardless of depth. Contractor shall not break ground until utility clearance and VA permit are obtained. Excavation Safety: If any post holes exceed 5 feet in depth or trenching is required for cable runs, OSHA Subpart P (protective systems, competent person designation) applies. ICRA (Infection Control Risk Assessment): Required if work occurs near or has potential dust/vibration impact on patient care areas. Coordinate with VA Infection Control prior to mobilization. ILSM (Interim Life Safety Measures): Required if the work affects a means of egress, fire lane, or life safety system access — confirm fence location does not obstruct emergency egress routes or fire department access. PPE: Standard PPE (hard hat, safety glasses, gloves, high-visibility vest) required; steel-toe footwear if heavy posts/equipment are being handled. Cable Tensioning Hazard: Cable rail tensioning under load presents a whip/recoil hazard — Contractor shall follow manufacturer tensioning procedure and keep personnel clear of load path during final tensioning. Traffic/Pedestrian Control: If work is near parking areas, roadways, or pedestrian paths, Contractor shall provide barricades, cones, and signage per MUTCD as applicable. Concrete Work: Standard PPE for concrete handling (eye/skin protection); confirm disposal method for excess concrete/spoils. 6. SUBMITTALS Prior to start of work, Contractor shall submit for VA COR approval: Certificate of Insurance Site-specific safety plan / Job Hazard Analysis (JHA) Schedule of work / proposed sequencing Manufacturer's installation instruction